By Becca Garrison Cavalier Daily Associate Editor The system for requesting the reservation of spaces for meetings and events on and near Grounds will switch this summer, from the interim system COMPASS (Catalog of Meeting Places and Student Spaces) to the new SOURCE (Schedule of University Reservations and Calendar of Events).
The SOURCE will be tested in a production mode throughout the month of August and be ready to serve students, faculty and staff as of the fall 2005 semester, according to University Registrar Carol Stanley.
The idea of the system is that a member of the University Community can "go to the SOURCE and see what spaces might be available and submit a request," Stanley said. "The SOURCE will send that information back to you when a decision has been made."
Process Simplification Coordinator Lea Moore said 76 to 78 percent of spaces around Grounds will be available for access through the SOURCE. Currently, only 380 meeting locations are available through COMPASS.
All requests for a space will be routed through to the appropriate venue and to the correct person for approval, much more efficiently than COMPASS has provided such a service, Stanley said.
The different location managers "still will receive that information and be able to process it, but it will be seamless to people on the other side," Moore said.
The second phase of the project and the further expansion is still in the process of being determined, Stanley said.
"We are working with Lynn Stewart [associate provost for academic support and classroom management] in the provost's office to explore what additions we can make in the inventory of spaces," she said.
The system is a joint project involving ITC, Office of the Registrar, IM-Rec and Newcomb Hall.
"The whole process should be almost as simplistic and invisible as can be imagined," Stanley said. It is meant "to minimize time students and faculty have to spend on administrative matters and optimize time for the transference of knowledge and doing research. This project is about people sitting around a table trying to make an improvement available for members of the University community at large"
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